Vendors and the day-of sheet
The Vendors tab is a private book of the people you hire. Guests and vendors never see it. For each vendor you can save a type, contact person, email, phone, website, Instagram, usual rate, when they can work, notes and a favorite star. You can keep up to 500 vendors. Each vendor can hold up to 20 files (PDF, JPG or PNG), like a contract, W-9, menu or quote.
To use a vendor, open them and press Add to event, or Book again. Set an agreed fee if you want. This only adds them to your event plan. It does not message the vendor. Each booking has a status: Asked, Confirmed, Paid or Cancelled. An event can have up to 40 vendors.
The day-of sheet lists each vendor with contact person, phone, what they do and an arrival note. Cancelled vendors are left off. Press Print this sheet. Your team can add and edit vendors. Only the owner can delete vendors or files, or download the vendor list.
- Open the Vendors tab and press Add a vendor.
- Open the vendor and pick an upcoming event.
- On the event, open the Vendors tab to see costs and the day-of sheet.
Last checked 2026-10-03. Wrong or out of date? Email support@charlottelist.com.